PURCHASE ORDER REQUIREMENTS

Form SOF 7.4.1, Rev. A, 10/09

A. Material Certification - A material certification shall be provided with the shipment stating the specification number of the material being supplied as it appears on the Advance Mfg. Purchase Order, revision letter, purchase order number, lot code or heat number, shelf life (if applicable) and date of shipment. Actual test results as required by the specification, such as mechanical test data, chemical properties, hardness, etc. shall accompany the certification. This certification must be signed by the authorized agent of the supplier along with the agent's title.

B. Certification of Conformance - A certification of conformance stating "All blueprint and/or specification requirements have been met" and that "inspection records, material certifications, and/or special process certifications (when applicable) are on file and available for review." This certification must be signed by the authorized agent, including the agent's title. This certification must include the Advance Mfg. Purchase Order number, part number, revision level, serial number (when applicable), raw material lot number and quantity shipped. A supplier packing list containing the above information may be acceptable.

C. Special Process Certification - A certification is required with a statement certifying conformance to each special process (e.g. welding, plating, FPI, heat treat, etc.) performed on the material specification(s) listed on the Advance Mfg. Purchase Order. The signature of an authorized agent of the company performing the special process, including the agent's title must appear on the certification. The certification must also include the Advance Mfg. Purchase Order number, part number and revision level, serial number (if applicable), lot number (if applicable) and quantity shipped.

D. First Article Inspection Report - The supplier shall perform a 100% inspection of all drawing characteristics and notes. An inspection report shall be submitted identifying each characteristic noted on the engineering drawing. The inspector shall stamp or sign each characteristic and drawing note indicating acceptance status. A certification statement referencing the Advance Mfg. Purchase Order number, part number and revision level, serial numbers (if applicable), and quantity inspected shall accompany the First Article Inspection Report.

E. Shelf Life Certification - A certification is required for the shelf life of age/environmental sensitive materials which states the date of manufacture, the shelf life and date of expiration. The certification must include the Advance Mfg. Purchase Order number, part or specification number, lot or batch number of the material and quantity shipped. It must also be signed by an authorized agent of the company along with the agent's title.

F. Calibration Certification (Independent Lab) - A certificate is required stating that calibration has been performed to the appropriate standards or test requirements to which certification applies, and environmental conditions under which the calibration was performed. The certificate shall specify the date of calibration, serial number of the tool(s) calibrated, the NIST test number for traceability to standards used in calibration or tests, and their due date for recalibration. The certificate must contain a report number for traceability, state the actual readings or results of the tests and the degree of conformance or acceptance to specified requirements. A statement that calibrations or tests were performed in accordance with ANSI/NCSL Z540 (or equivalent), and are traceable to NIST, must appear on the certificate. The certificate must be signed by an authorized agent of the calibration source, including the agent's title.

G. Pratt & Whitney LCS Required - Supplier to control parts/materials in accordance with PW MCL Manual, Section F-17. Part certification must state: "Parts/materials Controlled Per PW Requirements for LCS Per PW MCL Manual, Section F-17.

H. Pratt & Whitney ESA Per PWA 370 Required - Supplier to control and maintain approvals for parts/materials in accordance with PWA 370 Standard.

J. General Electric S-1000 Required - Supplier's Quality System in accordance with GE S-1000 Requirements.

K. Quality System - As a minimum, the Supplier shall maintain a Quality System that meets one (1) of the following requirements: GE S-1000, Pratt & Whitney ASQR-01, Hamilton Sundstrand HSM-10, ISO9001, AS9100, MIL-I-45208.

L. Source Inspection Required - Product acceptance is at the Supplier's facility. Prior to shipment of any material or product, Advance Mfg and/or the Customer must be notified to perform source inspection and initial acceptance or the product at the Supplier's facility. Acceptance does not imply product or service performed will not be rejected upon receipt by the Advance Mfg. customer should a nonconformance be found.

M. Right of Entry - Advance Mfg., Customer Representative or Regulatory Agency has the right of entry to conduct audits on the product or services contracted to Advance Mfg.

N. This Purchase Order is for DOD - If product or service on the product/materials is for the Department of Defense, the DX or DO rating will take priority over any non-rated order in a Supplier's system. Additionally, materials/certifications will stipulate DFAS nomenclature.

O. Mercury Free Statement Supplier shall provide a statement on Certification of Conformance stating that the materials provided and or manufactured did not come in contact or were not produced with Mercury.

Advance Mfg., Inc.
Turnpike Industrial Park  ·  P.O. Box 726  ·  Westfield, MA. 01086-0726
(413) 568-2411  ·  Fax (413) 568-601  ·  Email: advmfg@advancemfg.com

© Advance Mfg., Inc.